Whether you are due to attend a two-day conference or are off on a two-week holiday, you will probably be worrying whether whoever you are leaving in charge will be able to cope.
Here are 7 tips which you may find useful:
1. Handover Notes
Put together some handover notes listing key tasks. A list of useful contact names and numbers should also be included in the event of unexpected eventualities. Also include in the handover notes passwords and logins for access to files, emails, calendars etc.
2. Get organised
Compile a ‘to do’ list of key tasks that need to be covered daily/weekly, is a great place to start. The list should include items such asinbox and diary management; telephone handling, chasing contractors, checking and responding to blogs etc.
Let everyone in the office know you will be away and ensure that they are aware of who will be in charge in your absence.
4. Tie it up
Go through your handover notes with the person who is covering for you to ensure that they understand what is required of them. Try to get as much done in the run up to the end of the week to tie up any loose ends.
5. Last day
Check everything in the handover notes and make sure files are available. Check access rights again and remind IT if necessary. Catch up with your colleague to ask if there are any concerns or questions.
6. Out-of-office notifications
Remember to put an informative out of office message on emails and phone, giving the colleague’s name and additional names and number.
You have put processes in place and done what you can to ensure things will run smoothly in your absence.