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7 Out of Office Tips

Whether you are due to attend a two-day conference or are off on a two-week holiday, you will probably be worrying whether whoever you are leaving in charge will be able to cope.

Here are 7 tips which you may find useful:

1. Handover Notes

Put together some handover notes listing key tasks. A list of useful contact names and numbers should also be included in the event of unexpected eventualities. Also include in the handover notes passwords and logins for access to files, emails, calendars etc.

2. Get organised

Compile a ‘to do’ list of key tasks that need to be covered daily/weekly, is a great place to start. The list should include items such asinbox and diary management; telephone handling, chasing contractors, checking and responding to blogs etc.

3. Colleagues

Let everyone in the office know you will be away and ensure that they are aware of who will be in charge in your absence.   

4. Tie it up

Go through your handover notes with the person who is covering for you to ensure that they understand what is required of them. Try to get as much done in the run up to the end of the week to tie up any loose ends.

5. Last day

Check everything in the handover notes and make sure files are available.  Check access rights again and remind IT if necessary.  Catch up with your colleague to ask if there are any concerns or questions.  

6. Out-of-office notifications

Remember to put an informative out of office message on emails and phone, giving the colleague’s name and additional names and number.

7. Relax

You have put processes in place and done what you can to ensure things will run smoothly in your absence.  

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"Lesley is our voice on social media via Twitter, Facebook and Pinterest. In addition, Lesley also creates and produces our monthly newsletter which is emailed to 1000 plus contacts. Working with Lesley enables us to concentrate on running a busy restaurant and spend quality time as a family. It is reassuring to know that the work Lesley does for us is professional, engaging and appreciated by our customers and social media followers."

Simon & Kate King
Restaurant 1861

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