Have you decided that 2019 is the year that you will organise your work so that you can spend more time with family and friends? Or perhaps you just want to up your productivity levels so that you can achieve your goals?
If the answer to any of the above is ‘yes’ then the following tips may help you:
The ‘Open, Action and File Rule’
If your inbox is full of emails waiting to be read, set aside half an hour to clear it. (Don’t open your inbox until you know that you will have sufficient time to deal with ALL of the emails).
Open an email, if it is an invoice or requires a reply, deal with it straight away. If the email contains information you need to refer to, file it in a dedicated folder. Delete any emails which do not require a response, or are junk.
The ‘Declutter, Plan & Motivation Rule’
Reorganise your workspace so that it is an attractive, functional place and free from distractions. Use storage boxes for your office supplies and don’t forget to label them! Keep your desk clutter free by putting pens in pots and removing items which you do not use on a daily basis.
Aim to complete 3 tasks each day:
Choose 3 tasks from your ‘To Do List’ (you do have one don’t you?) which are essential and complete one in the morning, the second at lunchtime and the third in the afternoon. If you find you keep putting off a task, then make it your first priority. Once that is completed, you can breathe a sigh of relief and move on.
If you know you are going to have a full on day, don’t aim to work non-stop as it can be counterproductive. Plan to give yourself a couple of breaks during the day, have a coffee, take a quick walk or meditate. A 10 minute break AWAY from your desk and phone, is all you need to re-energise your brain and help motivate you to get on with your work.
If you are feeling stressed and uninspired, listening to music is a good way to calm your mood and make you more productive. Ensure that is on low volume and avoid music which has lyrics that you know.
The ‘Keep boundaries Rule’
Make sure you create a boundary between your work and home life. Make a rule not to answer the phone or check your work emails during the evening. This will reduce the work-life conflict and allow you to enjoy the time you spend with your family or friends
What are your goals? They could be growing your business, seeing more of your friends/family, a dream holiday? Write up a list, cut out inspirational images from magazines/newspapers and pin everything up on a board in front of your desk. When you are feeling stressed look at the board to remind yourself why you are working and how close you are to reaching your goals.
Don’t forget that it is better to ask for help than to struggle on alone. There are plenty of freelance specialists available to give you a helping hand and to provide advice.
If you would like to know more about my admin services please ring 01873 740140 or email email@example.com I am always happy to meet up for a coffee and chat to discuss any admin woes.