I am a great believer in lists and my first job on a Monday morning is to list all my tasks for the week.
If you have never made a ‘To Do List’, do give it a try as it is a great way to clarify what you should be concentrating on and focusing you for the week ahead.
O.K. so perhaps when you have listed all your tasks you find that there are so many that your list now looks a little daunting.
The answer is to separate it into 3 categories:
Begin with what is important, it could be a job for a new client, invoicing, following up on quotations, or returning a call from a client. Basically anything which needs to be dealt with quickly.
Then list the tasks which need not be done that day but still have to be completed before the end of the week.
Finally, decide which tasks can be delegated to an employee or Virtual Assistant. This will free you up to concentrate on the first two categories
My list is flexible and I always leave plenty of space on my sheet of paper so that I can add jobs to the categories as and when they arise. Don’t be frightened to rewrite your list mid-week if your priorities change, it is a tool for you to use as required and not set in stone.
For regular work such as updating websites or creating newsletters for clients, I use Outlook Calendar to remind me when these jobs need to be done. When a reminder comes up in Outlook, I just add the item to my list.
Top tip: The best part of a ‘To Do List’ is the satisfaction you get crossing off items when they have been completed!
If you find you have too many tasks to deal with efficiently, please contact me for a chat to find out how I can help you with your admin.